Streamlined Minutes of Meetings (AGM / EGM)
Streamlined Minutes of Meetings (AGM / EGM)
- Professionally drafted, legally compliant minutes for your Annual General Meeting, Extraordinary General Meeting, and Board Meetings - ready for your Minutes Book and MCA filings
Custom packages available starting from
₹1,999/-
Get Consultation Quote
Here's How It Works
Meeting Preparation
Meeting Preparation
Meeting Conduct Support
Meeting Conduct Support
Minutes Drafting
Minutes Drafting
Review, Signing & Maintenance
Review, Signing & Maintenance
What Our Clients Say
“Lawxygen provides top-tier support. Registration timelines were strictly followed with full transparency.”
Rahul Verma
Director, TechNexus
Here's What You'll Need
Professionally drafted, legally compliant minutes for your Annual General Meeting, Extraordinary General Meeting, and Board Meetings - ready for your Minutes Book and MCA filings.
- Document
- Notes / Format
- Meeting Agenda and Notice
- Draft agenda shared before the meeting · For context and accuracy
- Attendance Sheet
- List of directors/members present and their signatures · From the meeting
- Proxy Forms (for AGM/EGM)
- Any proxies submitted by shareholders for the AGM or EGM · PDF
- Resolutions to be Passed
- List of resolutions proposed - with exact text for special resolutions
- Financial Statements (for AGM)
- Audited financial statements presented at the AGM · For reference in Minutes
- Prior Minutes (for continuity)
- Previous meeting's Minutes - to be read and confirmed at the current meeting
Why Should I Use Lawxygen for Registering a Private Company Online in India?
Expert Lawyers
Services by certified professionals
Affordable
Pricing that respects founders
Fast Tracking
Efficient application clearance
Ready to start your business with limited liability? Lawxygen makes it simple and affordable.
Did you know?
Formal registrations protect your personal assets and increase brand perception exponentially.
Our automated compliance dashboards keep you updated proactively so you never miss a deadline.
Overview - minutes of meetings agm egm Registration
What is it?
Minutes of Meetings are the official written records of decisions and proceedings at a company's Board Meetings, Annual General Meetings (AGM), and Extraordinary General Meetings (EGM). They are a statutory requirement under Section 118 of the Companies Act, 2013.
Types covered
Board Meeting Minutes · Annual General Meeting (AGM) Minutes · Extraordinary General Meeting (EGM) Minutes · Committee Meeting Minutes (Audit Committee, etc.).
Legal obligation
Every company must maintain Minutes of all Board Meetings, AGMs, and EGMs in its registered Minutes Book within 30 days of the meeting. Minutes must be signed by the Chairman of the next meeting.
Consequences of non-compliance
Non-maintenance or inaccurate Minutes attracts a penalty of ₹25,000 on the company and ₹5,000 on each officer in default under Section 118(11) of the Companies Act, 2013.
Benefits - Benefits of Company Registration Online Using Lawxygen
Who Usually Requires This?
The Minutes of Meetings (AGM / EGM) solution matches perfectly with these profiles:
- Profile
- Why It Applies
- Profile
- Why It Applies
- All Private Limited Companies and OPCs
- Every Pvt Ltd must hold at least 4 Board Meetings per year plus 1 AGM. Minutes of each meeting must be prepared and maintained - an unavoidable annual compliance obligation.
- Companies preparing for due diligence or fundraising
- Investors and acquirers review the Minutes Book during due diligence to verify governance, decision-making, and compliance history. Professionally maintained minutes signal strong corporate governance.
- Companies that have not been maintaining Minutes
- Many small companies neglect Minutes maintenance. We help reconstruct missing Minutes and establish a proper maintenance system going forward.
- Companies holding EGMs for special business
- AOA amendments, or special resolutions require precise minutes - any error invalidates the resolution and the business done at the meeting.
How It Works
Execution is straightforward. Hand over the details and relax.
Consultation Request
Drop your inquiry.
Data Preparation
Our agents format the forms via robust checks.
Execution
Final approvals fetched from the regulating authorities.
Expected Additional Levies
- Filing Fees to Government
- E-Stamp Duties according to state norms
- Processing Levies based on capital limits
Core Advantages to Remember
Avoid Penalties
Better Market Position
Standardized Documentation